Looking after day-to-day general office management, housekeeping management
Responsible for Travel Desk, Ticket Booking, Facility Management, Arranging quotations, negotiations and documentation.
Inventory Management- Maintenance of office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies.
Coordinating with external parties for repair, maintenance & replacement of office equipment & facilities etc.
Purchase Management - Coordination with vendors and processing of bills and payments etc. Negotiating the best deals with vendors.
Balance confirmation & follow up for outstanding payment with another party.
Coordination & liasioning with the bank, maintaining couriers, handling petty cash and other expenses.
General office supervision, maintenance of facilities, maintaining filing systems, maintaining necessary records etc
Liasioning with various govt. officials, labor dept, civil dept., traffic dept., police station, etc. and ensure that related issues are settled amicably.
Ensure Housekeeping & Security Agency delivers services as per Work Order requirements & checklist
Ensure facilities like - clean & hygienic workspaces, reception, conference rooms, pantry, cafeteria, washrooms, car park
Train the services team (office boys, security) for the fulfillment of all duties with service orientation
Ensure all AMC's, Electrical, Mechanical, Plumbing, Repairs, and Maintenance along with Office furnishings are in the required state
Skill Requirement
Should have 5+ yrs of experience in office admin activities, liaison with MIDC, MPCB , Factory license , Fire brigade, Police dept, DISH, MMRDA, BMC & Labour RC
Sound knowledge of office management software like MS Office.
Should have relevant exp of Travel Desk, Housekeeping, Vendor Management, General Administration, Facility Management.
Should have Good communication skill verbal and written
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